Encampment Resolution Funding (ERF) Program

ERF Fiscal Reporting Resources

Encampment Resolution Funding (ERF) grantees are required to submit quarterly fiscal reports. Reports allow HCD to assess fiscal outcomes and help to substantiate statutory fiscal deadlines.

Obligation: Report the amount of expenses dedicated through orders placed, awarded contracts, services, or agreements entered into for similar transactions that require payment through the reporting period.

Expenditure: Report the amount of expenses that have been fully paid through the reporting period. If an invoice has been received, but is not yet paid, do not report that as expended funds.

ERF Quarterly Fiscal Reporting Timelines

Reports are submitted quarterly based on the following schedule:

Data provided through these reports is posted in the ERF Grantee Reports section below.

ERF Fiscal Reporting Links by Round

You can access the current ERF Quarterly Reports with the following links (only recipients of an ERF award should submit a report).

• ERF Round 2 Lookback Awards Quarterly Report
• ERF Round 2 Rolling Awards Quarterly Report
• ERF Round 3 Lookback Awards Quarterly Report

ERF Fiscal Deadlines

Per Health and Safety Code 50252.1 and 50253, ERF grantees must obligate and expend funds by the following deadlines. Lookback funds follow Health and Safety Code 50253(d) and Rolling funds follow Health and Safety Code 50253(e):

ERF Annual & Final Reports

Per HSC 50254.5 grantees are required to submit an annual report detailing uses of the program funds through the calendar year. The annual report includes a description of obligated and expended funds and their intended purpose, highlights and accomplishments, notable quantifiable outcomes, and status of remaining funds. Annual reports are due every April 1 reporting on activity through the prior calendar year.

In addition to the annual report, grantees are required to submit a final report due April 1 following the expenditure deadline. The final report requirement is in lieu of the last annual report.

The final report will require:

• Detailed description of expended funds by eligible use category.
• The number and size of all encampments addressed.
• The number and size of all encampments that the grantee resolved.
• Highlights and accomplishments
• Notable quantifiable outcomes
• Evaluation of actual activities and outcomes compared to original goals set forth in application.
• Lessons learned.

HCD will make efforts to use the statewide Homeless Data Integration System (HDIS) data provided by grantees to fulfill the following final report requirements, however improper reporting into that system may require HCD to seek additional final report information directly from grantees:

• The total number of individuals, as well as homeless individuals, served in each year of the program and total for the program overall.
• Aggregate outcome data for individuals served using program funds, including all of the following:
  • The type of housing that the individuals exited to from the encampment, including whether the housing is permanent or interim.
  • The percentage of successful housing exits.
  • Exit types for unsuccessful housing exits.
• The types of housing assistance provided, including, but not limited to, permanent or interim housing, broken out by the number of individuals served.

Per HSC 50254.5(c) HCD will post all grantee reported data to this website within 30 days of receipt. See Grantee Outcomes tab for the latest available data.

Contact Us

For any fiscal reporting questions, please contact the HPD Homelessness Grants Monitoring Team at HPDHomelessnessGrants@hcd.ca.gov

ERF Outcomes and Person Served Reporting

Health and Safety Code Section 50254 lists the Homelessness Management Information (HMIS) system reporting requirements for ERF. ERF Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS).

As part of reporting responsibilities in accordance with Health and Safety Code sections 50254, grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under Health and Safety Code section 50254.

HCD will make efforts to utilize statewide HDIS data to fulfill grantee reporting requirements under Health and Safety Code sections 50254, however improper reporting into that system may require HCD to seek additional information directly from grantees. Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared.

For any questions about HMIS project set up for ERF funding, please email HDIS@bcsh.ca.gov or their current technical assistance provider, Abt Associates at AB977_TA@abtglobal.com.