Homeless Housing, Assistance and Prevention (HHAP) Grant Program

California System Performance Measures

The California System Performance Measures (CA SPMs) are a standardized set of metrics to help regions assess progress towards preventing, reducing, and ending homelessness.

CA SPMs are tracked in the Homeless Data Integration System (HDIS), administered and managed by the California Interagency Council on Homelessness.

Cal ICH’s HDIS team has developed the following materials to explain each CA SPM.

• California System Performance Measure Guide (PDF)
• Crosswalk of California and U.S. Department of Housing and Urban Development System Performance Measures (PDF)

The latest CA SPMs (published July 2024) are available through the CA Open Data Portal.

To assist HHAP grantees in evaluating CA SPM progress HCD created a Summary table of the CA SPM data by Continuum of Care comparing Calendar Year 2022 to Calendar Year 2023.

For more information, visit Cal ICH’s HDIS website.

HHAP Fiscal Reporting Resources

Per HSC 50223, Homeless Housing, Assistance and Prevention (HHAP) grantees are required to submit fiscal reports monthly. These monthly reports ask grantees to include cumulative obligations and expenditures through the previous month. Reports allow HCD to assess fiscal progress and help to substantiate statutory fiscal deadlines.

Obligation is defined as the amount of funding for which the grantee has placed orders, awarded contracts, received services, or entered into similar transactions that require payment.

Expenditure: Report the amount of expenses that have been fully paid through the reporting period. If an invoice has been received but is not yet paid, do not report that as expended funds.

HHAP Monthly Fiscal Reporting Timeline

Reports are submitted monthly on the following schedule:

*The HHAP Fiscal Data Dashboard is updated 5 business days after the HHAP Monthly Report Due Date.

Once the full grant award amount has been expended, monthly fiscal reports are no longer required to be submitted. No further action or verification will be required for monthly fiscal reporting. The HHAP Fiscal Dashboard will reflect the most recently submitted fiscal report data.

All grantees will continue to receive monthly reporting emails in case a report reflecting revised data needs to be submitted. If a jurisdiction retroactively changes the eligible use categories in which funds were expended, they are required to submit a monthly report reflecting the correct expenditures by eligible use category.

This policy solely addresses monthly fiscal reporting and does not apply to any annual or final report requirements.

HHAP Monthly Fiscal Reporting Links

You can access the current HHAP Monthly Report with the following links (only recipients of a HHAP award should submit a report).
HHAP Round 1 Fiscal Report
HHAP Round 2 Fiscal Report
HHAP Round 3 Fiscal Report
HHAP Round 4 Fiscal Report
HHAP Round 5 Fiscal Report

HHAP Budget Modifications

HHAP budget changes can be requested using the HHAP Budget Modification Form. Instructions for completing the budget modification are included within this linked form. All HHAP budget modification requests must be reviewed and approved by HCD.

HHAP Fiscal Deadlines

HHAP Annual and Final Reports

Per Health and Safety Code sections 50221 and 50222, all recipients of HHAP funds are required to submit an annual report every April 1 on activity through the prior calendar year and must include the following data components:

• Detailed description of activities with obligated and expended funds by eligible use category
• Progress and status updates on HHAP Regional Homeless Action Plan commitments
• Other highlights and accomplishments and notable quantifiable outcomes

HCD will make efforts to use the statewide Homeless Data Integration System (HDIS) data provided by grantees to fulfill the following annual and final report requirements, however improper reporting into that system may require HCD to seek additional final report information directly from grantees:

• The total number of individuals, as well as homeless individuals, served in each year of the program and total for the program overall.
• Aggregate outcome data for individuals served using program funds, including all of the following:
  • The type of housing that the individuals exited to from the encampment, including whether the housing is permanent or interim.
  • The percentage of successful housing exits.
  • Exit types for unsuccessful housing exits.
• The types of housing assistance provided, including, but not limited to, permanent or interim housing, broken out by the number of individuals served.
• Progress towards the CA System Performance Measures, including racial equity analysis

In lieu of the last annual report for each round, Health and Safety Code sections 50221, 50222, and 50223 require HHAP grantees of all rounds to submit a final report based on the following schedule:

The final report is in lieu of the last annual report for each round.

HHAP 4 Remainder Disbursements

Per HSC 50220.8(k) , a grantee must meet the following criteria to receive the HHAP 4 second disbursement:

• Obligate 75% of the initial disbursement
• Expend 50% of the initial disbursement
• Demonstrate progress on stated System Performance Measures (SPMs) per HSC 50223

Per HSC 50223, if the grantee has not demonstrated progress on at least two SPMs, the grantee shall submit a description of barriers and possible solutions to those barriers to HCD, they must accept technical assistance from HCD, and may also be required to limit the allowable uses of these program funds, as determined by HCD, in order to be eligible for disbursement.

Any HHAP 4 grantee can check obligations and expenditures on the HHAP fiscal dashboard, and SPM data by CoC using the most recent data available from California System Performance Measures Data (XLS).

If you believe you meet the criteria you can submit the HHAP 4 Remainder Disbursement Form for evaluation by HCD.

HCD will also evaluate the monthly reports and make an effort to contact grantees that appear to meet the criteria.

Contact Us

For any fiscal reporting questions, please contact the HPD Homelessness Grants Monitoring Team at HPDHomelessnessGrants@hcd.ca.gov

HHAP Outcomes and Person Served Reporting

Health and Safety Code Section 50220.6 lists the Homelessness Management Information (HMIS) system reporting requirements for HHAP. HHAP Grantees and their subcontractors must report client data into their local Homeless Management Information Systems (HMIS) pursuant to the requirements of Assembly Bill (AB) 977 (Chapter 397, Statutes of 2021), and that data must be shared quarterly with the statewide Homeless Data Integration System (HDIS). As part of reporting responsibilities in accordance with Health and Safety Code section 50220.6, grantees must ensure proper recording of activities associated with these program funds. This is intended to efficiently capture many of the non-fiscal reporting responsibilities required under Health and Safety Code sections 50254.

HCD will make efforts to utilize statewide Homeless Data Integration System to fulfill grantee reporting requirements under Health and Safety Code Sections 50220.6, however improper reporting into that system may require HCD to seek additional information directly from grantees. Grantees may also be required to accept training and technical assistance in this area if their HMIS/HDIS is not properly tracked and shared.

Below are HMIS project setup instructions for HHAP grantees:

HMIS Project Setup Instructions for HHAP, ERF, and FHC (PDF) provides updated information on funding codes and grant identifiers for grantees of the Homeless Housing, Assistance and Prevention (HHAP) Program, Encampment Resolution Funding (ERF) Program, and Family Homelessness Challenge (FHC) Grant. This document replaces prior funding code guidance and has been updated to include information on the new FY 2024 HUD HMIS Data Standards.

HMIS Project Setup Instructions for HHAP, ERF, and FHC - Abbreviated Overview (PDF) provides a high level overview of information on funding codes and grant identifiers to support statewide AB 977 implementation and is meant to act as a quick reference guide to the full length HMIS Project Setup Instructions above.

For any questions about HMIS project set up for HHAP funding, please email HDIS@bcsh.ca.gov or their current technical assistance provider, Abt Associates at AB977_TA@abtglobal.com.

HHAP-HDIS Persons-Served Outcome Dashboard
HHAP Fiscal Data Dashboard and Downloads

HHAP Round 5 Standard Agreement Boilerplate (PDF)

HPD Homelessness Grants Office Hours

The Department of Housing and Community Development’s (HCD) Housing Policy Development Division (HPD) Homelessness Grants Team holds monthly Office Hours on the third Tuesday of the month from 10:00 –11:00am.

Who Should Attend Office Hours?

The HPD Homelessness Grants Team holds Office Hours to provide program-related updates relevant to HPD Homelessness Grant eligible applicants, recipients, and sub-recipients, while providing a forum for real-time Q&A and discussion. Topics at office hours may include updates related to fiscal reporting, performance data, applications, statutory requirements, notices of funding availability (NOFAS), best practices, as well as presentations from guest speakers from partnering agencies and technical assistance providers.

HPD Homelessness Grant Programs:

• Homeless Housing, Assistance, and Prevention (HHAP) Program
• Encampment Resolution Funding (ERF)
• Family Homelessness Challenge (FHC) Grant

How to Receive Office Hours Invitations and Updates:

If you are the contact for a HHAP, ERF, or FHC grant, you will automatically be added to the HPD Homelessness Grants Office Hours invite list. If you need to update the point of contact for any of these grants, please email us at HPDhomelessnessgrants@hcd.ca.gov for assistance.

If your organization is an eligible applicant or grantee of HHAP, ERF, or FHC, and you are interested in being added to the Office Hours invite list, you can complete the HPD Homelessness Grants Office Hours Contact List form.

Previous NOFAs

HHAP Round 5

• HHAP Round 5 Notice of Funding Availability (NOFA) (PDF)
• HHAP Round 5 Application Template (DOC)
• Enabling Statute – AB 129 (Committee on Budget, Chapter 40, Statutes of 2023)
• HHAP Round 5 Allocations (PDF)

HHAP Round 4

• Enabling Statute - Health and Safety Code 50218.7
• HHAP Round 4 Allocations (PDF)
• HHAP Round 4 Local Homelessness Action Plan and Application Template (DOC)
• HHAP Round 4 Data Tables (XLS)
• Unsheltered population change as reflected on HHAP Round 4 applications (PDF)
• HHAP Round 4 Application Checklist (PDF)
• HHAP Round 4 Budget Template (XLS)

HHAP Round 3

• HHAP Round 3 Notice of Funding Availability (NOFA) (PDF)
• Enabling Statute – AB 140 (Committee on Budget, Chapter 111, Statutes of 2021)
• HHAP Round 3 Allocations (PDF)
• Unsheltered population change as reflected on HHAP Round 3 applications (10/26/22) (PDF)
• Final HHAP Round 3 Unsheltered Goals (Revised 3/16/23) (PDF)
• HHAP Round 3 Local Homelessness Action Plan & Application Template (PDF)
• HHAP Round 3 Data Tables Template (XLSX)
• HHAP Round 3 Application Checklist for Grantees (PDF)
• HHAP Round 3 Application Submission Webinar Recording (15 min)

HHAP Round 2

• HHAP Round 2 Notice of Funding Availability (NOFA) (PDF)
• Enabling Statute – AB 83 (Committee on Budget, Chapter 15, Statutes of 2020) (PDF)
• HHAP Round 2 Allocations (PDF)
• HHAP Round 2 Application Template (PDF)

HHAP Round 1

• HHAP Round 1 Notice of Funding Availability (NOFA) (PDF)
• Enabling Statute - AB 101 (Committee on Budget, Chapter 159, Statutes of 2019) (PDF)
• HHAP Round 1 Allocations (PDF)